FOODIVAL procurement & inventory management system is designed for the F&B industry to support their business growth through maximizing profit and reducing food costs. It streamlines and automates all backend tasks related to inventory management and procurement across procurement, restaurant(s), central kitchen(s). FOODIVAL also offers add-on modules, including recipe and food cost analysis, central kitchen(s), human resource management and accounting systems, serving businesses with different scales and operation needs. With a single platform, you are able to get full control of your business and boost your business potential to its maximum capacity.

---

---

Highlights

---

Service Packages and Offerings

---

Details

FOODIVAL fosters transparency and collaboration across outlets, central procurement, and central kitchen, streamlining operations from procurement to inventory management.

 

Direct Procurement by Restaurant 

Pre-set the purchase order forms of ingredients to restrict the types and prices of ingredients available for your outlets, and simplify frontline procurement flows.

Placing orders

• Standardize ingredient options available to outlets
• Create purchase orders and send to suppliers via WhatsApp
• Use mobile to place orders for convenience and efficiency

Receiving goods

• Record received quantity and compare purchased quantity with received quantity 
• Record actual weights of received goods with “catch weight” function

Stocktake

• Full or partial stocktake of valuable ingredients 
• Calculate actual ingredient usage after stock take

---

Central Procurement 

Integrate, handle and approve large amounts of purchase requisitions (PR) to reduce missing orders or wrong orders. 

Handling PR from outlets

• Collect and integrate PR from different outlets
• Review, revise and approve PR from outlets
• Checking orders
• View received quantities by date or by supplier
• Review all suppliers’ documents from outlets

Managing supplier

• Integrate and manage supplier information 
• Compare prices of the same items from different suppliers

---

Central Kitchen

FOODIVAL can streamline the handling of orders for central kitchens, allowing easy tracking and monitoring of production and delivery status. This enhances collaboration and operational efficiency among central kitchen, procurement, warehouses, and outlets.

Receiving orders

• Collect and integrate PR from outlets and central procurement
• Display outstanding PR alerts
• Arranging production
• Summarize ordered quantities from outlets and arrange centralized production
• Overview the quantities of outstanding production, under production and completed production 

Arranging delivery 

• Print “packing lists” to prepare for delivery 
• Support partial delivery 

Managing inventory

• Record all inventory movement 
• Ingredients about to expire and low inventory level alerts

 

---

Reports and  Analytics

 

Management Dashboard

Dashboard compiles all activity in FOODIVAL and displays key data such as revenue, food costs, wastage, inventory values that helps management understand the performance of outlet(s) at a glance. 

 

30 Types of Reports

Included within FOODIVAL are 30+ different types of reports that can be generated, including monthly reports for each outlet, purchase order summary reports, monthly inventory balance reports, and more. Management can also use pivot tables to create customized reports for identifying areas for improvement.

 

PO Summary Report

Track and analyze the procurement cost of each outlet, providing detailed information on procurement items, suppliers, quantities, unit prices and total costs etc., helping management to understand the restaurant's procurement strategy and control procurement costs. 

 

Shrinkage report

Show the details of the food waste details, including the quantities, types, and reasons for food waste, in the restaurant, helping management to understand the abnormal use of ingredients, hence monitoring and reducing costs. 

 

Other reports include: 

• PR/PO status report
• GRN status report
• Stock take variance report
• Stock transfer report
• Stock balance report
• Monthly in/out (amount/quantity) report
• Stock aging report
• Recipe cost report
• Actual vs expected consumption report

---

Integration with POS

Foodival can be integrated with existing POS systems used in F&B and extract sales data to obtain the most up to date inventory data and perform cost analysis.

 

Auto-calculate inventory levels

After connecting with the POS system, FOODIVAL can instantly obtain sales data and automatically deduct inventory based on recipe data, allowing you to keep track of the latest inventory data anytime.

 

Alerts for Inventory levels

Based on sales data, the system can calculate the latest inventory levels and display different alerts according to the pre-set minimum and maximum inventory levels. 

 

Cost Analysis 

The system can integrate POS, recipe, and procurement data for analysis purposes, allowing management to have a comprehensive understanding of the restaurant's food cost and profit. This integration can help identify areas for cost savings and optimization, as well as inform strategic decision-making to improve the restaurant's profitability.

 

Foodival website

https://www.foodival-procurement.com/en

 

---

Other solution from this provider

---