Based in Hong Kong, BridgeBuilder HRMS (BBHRMS) is an integrated HR management system consisting of a wide range of core and extensive features, including automatic payroll processing, attendance & roster, leave & claim modules etc. while guaranteeing full compliance with local statutory regulations across all regions in China (Hong Kong, Macau, and mainland China). BBHRMS is highly customizable to the extent that users can choose the mode of application (Cloud vs On premise) as well as the ability to mix and match modules to fit their company needs, ensuring the best practice for clients.

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Highlights

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Service Packages and Offerings

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Details

Employee Profile

• Consolidate HR records and employee profiles in one single platform with easy access.
• Auto-notifications and reminders of important events e.g. renewal of professional qualifications and completion of probation to avoid missing important events
• Edit and update personal information e.g. address, contact number, vaccination records via Employee Portal or Mobile App
• Employee movement handling including internal transfer, promotion, salary increment
• Incorporate employment contracts, staff ID, academic certificates in e-folders with encryption
• Audit logs keep track of every amendment made

Employee Self Service(Employee Portal) on Web & App

• Simplifies and speeds up the process for employee requests and personal profile management
• Paperless leave requests, expenses and OT claims
• Accessible and transparent company and HR information e.g. HR policy, employee handbook, e-payslip etc.
• Supports multiple clock in and out methods (facial recognition, GPS, and bluetooth) to cater different modes of working
• Edit and update personal information e.g. address, contact number, bank account details etc.
• Check & acknowledge latest company news
• View your daily working roster schedules
• Access telephone directory of your company

Payroll Engine

• Supports complex payroll formulas and customize payroll rules
• Integrate with Attendance & Roster Module to extract relevant data to automate payroll processing and calculation to eliminate human error
• Fully compliant with local government schemes and taxation plans in Hong Kong, Macau, and China e.g. MPF, 713 and 418
• Supports e-payslip and e-tax
• Supports re-calculation of RSE based on the historical data change
• Supports backpay handling

Attendance

• Track and record real-time employees' clock in and clock out times
• Supports multiple clock in and out methods (facial recognition, GPS and bluetooth)
• Add new “Appointment" to record any work appointment outside office e.g. client meetings & events to strengthen employee control via transparent working schedule

Roster

• Clear calendar view
• Customizable shift codes with “Copy” and “Quick Plan” functions
• 418 alerts to avoid extra wage expenses on staff who have worked 18 hours for 4 consecutive weeks
• Shift templates for common shifts to reduce redundant entry
• Shows accumulated leave owed to each employee(rest days, annual leave, public holiday, and OT work)

Leave

• Highly flexible and customizable leave policies and leave types
• Automated calculation of leave balance
• Supports leave applications with supporting documents upload function 
• Allows multiple approval levels and leave delegation
• Auto-Calculation of Leave Pay
• Cross Year Cut-Off Handling

Expense & OT Claims

• Paperless expense and OT claims with supporting documents upload function
• Automated conversion of OT hours into compensation leave or OT payment upon approval
• Easy comparison of the planned and actual OT hours claimed in a combined view

Appraisal

• Support competency review, KPI and goal setting, linear appraisal and  360° or 180° appraisal model
• Fully definable: Form Types(Annual, mid year, probation), Score weighting
• Unlimited number of appraisers
• Continuous Feedback Mechanism allows dynamic goal setting, regular updates & adjustments, progress tracking & comprehensive year end review
• Analyze data through forced ranking
• Visualize results through integration with PowerBI, compare appraisal score with factors like demographics & employee background

Onboarding

• Allows for remote self-onboarding, HR can create a temporary account for new hires to access and fill their own profile and attach relevant documents, then switch the permanent profile upon first day of work
• All the onboarding staff status are transparent and can be monitored by HR

Recruitment

Digitize the entire recruitment process from manpower requisition, job posting, collecting CVS, shortlisting candidates, arranging interviews, issuing offers to onboarding.

Staff Acknowledgement

Allow employees to give consent or confirmation on important company annoucements via ESS platform.

Company Letter

Provide a wide variety of letter templates including probation completion, promotion and salary adjustment. Employees can view or download the e-letters via their personal ESS accounts.
 

Multi-regional coverage and support

Hong Kong

• Fufill stautory requirements including MPF, "418 or 468", long sick leave calculation, OT pay
• Calculate leave pay based on “713” requirements and provide detailed breakdown of the calculation formula
• Comply with minimum wage to mitigate legal risks

Taiwan

• Support social insurance and labor pension
• Comply with 3-in-1 media file and supplementary premium media file
• Support the calculation of withholding individual income tax and annual withholding declaration file format
• Comply with Labor Standards Act such as “One regular day off and one rest day per week” and flexible working hours

Macau

• Support payroll calculation with 30-day rule formula for pro-rata payment calculation
• Support Social Security Fund (SSF) with approved SSF form generation
• Support annual taxation adjustment approved M/2A, M2, M3 and M4 form generation

Singapore

• Support Central Provident Fund (CPF) Contribution with different Schemes and e-submission files
• Listed as a supporting Payroll Software Vendor in Inland Revenue Authority of Singapore (IRIS) to support taxation
• Support e-submission TXT files approved by IRAS and passed “File Validation
  Tax Filing” of IRA8A, IRA8B, IR8S and IR8A

Mainland China

• Support Social Insurance and Housing Fund
• Support different types of tax calculation, including individual income tax, services tax, bonus tax etc
• Support after-tax gross up calculation in income tax
• Support sick leave payment of different cities' rates

Security

• Proprietary Data
• Secure Socket Layer (SSL)
• 256-bit Encryption 256
• IP Restriction
• Regular Penetration Tests
• Security Test by Customer

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